Application process


Step 1: Publication of the call

The selection process starts with the announcement of the call.

Online application is open throughout the duration of the call (about 2 months). The application form will close on January the 31th, 2019, at 14:00 CET .

Please note that the entire application process is online, and no paperwork will be allowed via other means of communication, such as mail or email.

Before you start the application process, please make sure to check all the research lines proposed, and their distribution. Make a note of the reference of your chosen research project, as it will be needed in the online application form.

Applicants should submit a complete application: applications received after the deadline will not be considered.

Step 2: Preparing the application

The candidates should prepare the following documentation, required for upload (single zip file) in the on-line application form. All documents must be provided in ENGLISH.

  1. A scanned copy of a valid passport
  2. Curriculum Vitae
  3. A scanned copy of the certificates of the higher education qualifications (previous Bachelor and official University Master* degree or equivalent. See Section: Elegibility Criteria, point 3)
  4. A scanned copy of all higher education academic transcripts
  5. A motivation letter (maximum length of 3 pages in Arial 11)
  6. Three reference letters
  7. If higher education qualification was issued by a non-EHEA country, an official letter from the qualification-issuing body stating that that qualification grants access to doctoral studies in that country is required

Please remember that candidates MUST comply with the elegibility conditions in order to apply.

While a certificate of English level is not mandatory, remember that the interviews will be held in English, so the candidates must have a good grasp of the English language.

NOTE: if you do not possess a master degree at the time of the end of this call, but you are enrolled in a master course and set to obtain the master degree before the time of enrollment, a provisional academic transcript of the master course is required.


Step 3: Eligibility check

All submitted applications will go through an eligibility check by the management team. All the submitted documentation is subject to this check.

At the end of this process, a provisional list of all candidates will be published on the IberusTalent webpage.

Non-eligible candidates will have 7 days from the publishing day to bring forward new documentation.

After these 7 days, a final list of eligible candidates will be published, and all of them will go through the next step: the evaluation of their application.


Step 4: Evaluation of eligible candidates

The evaluation will be done according to the procedure detailed in the Evaluation criteria section.

At the end of the process, all candidates will have access to an Evaluation Summary Report containing comments and scores of the evaluators.

A list of ranked candidates will be published after this step.

Candidates will have 7 days period to appeal the rankings, at the end of which, a final ranked list will be published.

The best 3 candidates on each list will proceed to the next step.

Step 5: Interviews with top-scoring candidates

The top 3 candidates for each position will be interviewed by Selection Committees, according to the procedure detailed in the Selection Criteria section.

At the end of this step, a preliminary list consisting of a winner and two reserve candidates will be published on the IberusTalent webpage. The candidates will have 7 days from the date of the publication to appeal the decision.

At the end of this period, the final list will be published, and the winners will receive an official invitation to be responded in 7 days to start the following step.

Step 6: Candidates enrolment in PhD programmes

The awarded fellows will be required to sign a letter of acceptance of the PhD fellowship, and start the PhD enrollment procedures.

At this stage, the candidate will have to submit original documentation required for the official formalization of the enrolment, according to the procedures of the Doctoral School of each recruiting institution.

If the candidate cannot complete the enrolment process due to lack of proper documentation before the deadline established in the invitation letter his/her application will be rejected and the next candidate in the list will be invited to complete the same process.

Step 7: Formal fellow appointment

The final step in the process consists of the contract signing, which formalizes the beginning of the relationship between the recruiting organization and the fellow.